GUIDELINES FOR PRESENTATION OF TECHNICAL PAPER DURING IPPTA SEMINAR/CONFERENCE

Your paper will have been published in the proceedings and distributed to the assembled delegates. Therefore, there is every reason for you not to read your paper to the audience. The proceedings will show all the detailed information. In your presentation you should “talk about your paper” – why a certain approach was used, how you reached your conclusion, etc. Please tell your audience what is important about your study and illustrate with the use of visual aids.

 

Your oral presentation is your opportunity to get a message across quickly on the subject you know so well to a broad and receptive audience. Through the emphasis of important points and elimination of detail, you have the opportunity to influence the thoughts, attitudes and creative direction of your audience. With such a great potential for transmitting lasting information, you should spend adequate time planning your presentation.

 

Preparation

As the author, you are thoroughly familiar with your topic and should not have to read your paper to the audience. Reading aloud is not only tedious for the audience, but it also does not allow you the freedom to emphasize material or delete unnecessary detail. Note cards should be used to organize a brief outline of key ideas to serve merely as a reminder of point to be mentioned ad as a guide for following a logical sequence during the presentation.

 

            You are requested to be especially careful to include.

1.       A clear statement of the subject problem.

2.       A brief description of the topic and

3.       A forceful review of the conclusion.

The abstract, introduction and conclusion of your written paper should provide the information that these areas embrace.

 

Commercialism

IPPTA is a technical, professional society and not a platform for commercial sales presentation.

The presentation of a solid, objective technical paper will be more to enhance you and you company’s credibility.

Excessive use of specific brand names, the appearance of company names, the appearance of company names and logos on slide and artwork, the failure to substantiate fully performance claims, and failure to discuss objectively alternate methods, processes or equipment are all examples of commercialism.

Technically solid, objective presentations are what your audience deserves and expects from you.

 

Self-Evaluation of Presentation

You are requested to practice the speech orally after all notes have been prepared. This is extremely important. It will not only familiarize you with the sequence of the talk, but also help you evaluate whether or not the talk actually fulfills your intentions.

 

Presentation

You are requested to arrive at the meeting room, preferably 45 minutes prior to the start of the session, locate your chairman and let him know you are present. Allow yourself plenty of time to ensure that the presentation material, CD/Floppy in proper place.

 

Questions

Normally, the audience is quite keen to know more on the subjects presented and hence your talk shall be followed by a question answer session. Question Slips are normally with the delegates, who can write questions on them, and they are supposed to pass them on to the Session Chairman. The decision for the same is normally left to the Session Chairman who shall pass the slips to the concerned authors/speakers for answering. In some cases the questions are asked from the floor also, and they are normally addressed to the specific speakers. Please repeat the question before you start answering them, for the benefit of the audience. In case, you are not sure to reply the question, you can apologetically assure the questioner to reply it later on and as a good gesture, you can send a written clarification later on with a copy to IPPTA.

 

 

The Slides/Transparencies should be clear & neatly prepared: -Make sure you slides/ transparencies communicate what you want to tell your audience. So much for legibility; comprehension must also be considered. Voluminous tables of data, for example, are seldom helpful, because there is just too much information to view. Wherever possible, extract the pertinent information and present it in a dramatic manner such as a graph, bar chart or pie chart.